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Water Safety Plan – 20 minutes away!

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Shipsan can prepare your vessel for a Ship Sanitation Inspection. Shipsan Easy-to-follow procedure puts it into perspective.

You can do the first step of the process of having a Water Safety Plan, see below for details of our on-line service.

Call us for more information on 01684 290077.

Potable Water Cloud Management System

tektrak Cloud allows you to distance manage your shipson the go or in your office. Our data system can be managed locally i.e. on the ship PC or can be accessed by anyone with access permission. It is an informative and powerful management tool.

The tektrak Cloud allows Fleet Managers access to all data required to comply with Potable water quality control regulations. It will monitor your Water Safety Plan, and also boiler monitoring and Engine cooling water monitoring from a single management system on a 24/7 basis.

100% compliance with your vessels Water Safety Plans by making extensive use of Internet development technologies, key information can be made available to authorised users from any PC with an internet access quickly and with a user friendly layout with a "real-time" option at no additional cost.

In addition to simplifying the management process, the tektrak Cloud ensures that data collected during monitoring and maintenance works is made available to the Chief Engineer and the Fleet Manager within hours of the work having been completed.

By taking a structured approach to recording the locations of each water system on a site, any customers using the tektrak Cloud system will have a very powerful tool for monitoring their water systems.

tektrak Cloud holds information relating to your vessels assets, remedial tasks, roles and reports. tektrak Cloud removes the need for using paper forms and automates a number of key processes:

• Creation of monitoring regime for preventing or controlling the risk of legionella
• Electronic management of the regime
• Electronic asset management & tracking
• Electronic record keeping, monitoring measuring and recording data
• Email notifications of failed tests, non-conformance or missed tasks
• Proactive management and maintaining excellent customer service levels
• Management reporting and dashboards
• In addition corrective actions can be implemented and recorded
Using this new and advanced technology engineers will collect data from an unlimited number of assets using tektrak Data Logging Procedures. The data is uploaded instantly to a web server where your results can be viewed immediately.

Non-conformances are sent to you via email, providing you with a real time picture of all your water health and safety issues from coliforms to Legionella. – allowing you to act swiftly before a problem arises.

Key Features & Benefits
The Key features and benefits of using the tektrak Cloud electronic logbook system are as follows:
• Allows intelligent management of time and resources
• Documents are instantly available
• Create a variety of reports to simply and quickly identify potential problem areas
• Improve communication between engineers and management
• Can be made unique to your requirements
• In addition you will also have a Legionella and marine safety advisor on hand at all times who can make recommendations and suggest corrective actions to keep your vessels moving and fully compliant.

Web Based:
The system is web based and can be accessed from any internet enabled computer. This makes it possible for authorised users to access their information when working from home or away from site. The web interface is instantly familiar to users and provides a comfortable environment for non-technical users. Where possible access to data is restricted to browse only which limits any possibility of data being modified inadvertently.

Easily Accessible:
The system is structured to ensure that the site gets access to the important information quickly. Although all information relating to inspection, maintenance and remedial works must be retained, it is the information that relates to failures, overdue tests and remedial actions, which is of most interest to anyone running the system. By focussing on failures and exceptions the system makes it easy for the ship to know where the problems are and can deal with them accordingly.
Improvement plans can be monitored and evidence for ship inspections be made easily available
tektrak secure Cloud Based Logbook

A key benefit of the system is that it has the facility to store all of the documents currently held within an onsite logbook folder. Using the tektrak Cloud system all of these vital documents can be accessed via the internet in a clean and structured folder system. This feature not only brings about the obvious benefits of added accessibility, ease and speed of use but it also provides important improvement in the security of your sites data. The tektrak Cloud site is a secure and certified website with an SSL certificate.

Alongside this all of the data is held securely in house by tektrak and backed up on a number of servers ensuring that none of your important data will be lost if anything where to happen to your records.

Training help and resource
In addition web based resource and B2B technical advice is available to help the ship carry out testing effectively and also to help them understand why the measures being taken are required.
Tektrak also provides free training videos keeping you ahead of the game.

Superchlorination Spray Method using Shipsan

The most efficient method including Hoses, taps and pipework. The new method of Super-chlorination on a ship for drinking water systems and tank is to use use a spray method with SHIPSAN sterilant/Drinking Water Treatment. It can save days of work and eliminate unnecessary waste of water, time and money.
Shipsan is heavily diluted and uniformly sprayed througout the Potable Water Tanks on board, the pipework will need re-circulating to ensure the pipework is done too. Its results take minutes instead of hours, so no wasted waiting time. No need to empty the tank after, remove any debris and good to go. Shipsan is more effective than hypochlorite and is not corrosive to the tanks or systems. Shipsan is Supplied in 25 litre drums.
Keep a stock on board (in most cases 2-4 drums is adequate) in case of an outbreak of legionella or in case of requirement to super-chlorinate by the Port Health Authority. The product has a shelf live of 2 years in an unopened drum. Finally, Shipsan is dosed @ Refill the tank to achieve 0.2ppm at the tap or 5ppm in the tank free chlorine. To see or download a datasheet go to our Products Page. Ask for more specific advice or call Sales on 01684 290077

Water Safety Plans from Shipsan

Easy Water Safety Plan System Questionnaire (see Info & WSP on the main menu - lets get you started now!

To Pass an inspection it is firstly necessary to carry out a risk assessment of all the relevant areas of the ship. It is then necessary to prepare a control scheme which will include monitoring procedures and control measures. This scheme will then need to be reviewed on a regular basis to make sure that the control measures that are being applied are being effective.

The WHO recommends that the issues listed on this site by area on the vessel should be considered when carrying out a risk assessment for Ship Sanitation. The ship owner or management company is capable of implementing this through their own management system, however, we offer products which will enable you to comply fully with your own system, alternatively we can offer you a complete management system if preferred.
It is now a REQUIREMENT for all ships to have a WATER SAFETY PLAN for the issuance of a Ship Sanitation Certificate.

For Requirement references and guidelines go to


20 Minute Potable Water Safety Plan
Our 20 minute (yes it just takes about up to 20 minutes maximum to do our on-line plan! unique to your ship). Potable Water Safety Plan is written by a Water Treatment Professional and covers all current Guidelines which incorporate MLC2006 for a comprehensive monitoring, recording and logging system. It also incorporates ILO, CDC, MCA, WHO and allows for a system which will comply for the provision of issuance of a Ship Sanitation Certificate (potable water). It will ensure good quality of water on board, leading to good hygiene and minimise the risk of water-borne pathogens and biofilm and Legionnaires’ disease.

This does not require a ship visit and gives full compliance. On completion of the WSP you will be invoiced and the plan will be emailed to you in PDF format within 2 weeks of receipt of the completed application. Hard copies are available by request, postage is charged at cost to any destination.

Water Safety Plans Made Easy

Easy Fast Reliable

Risk Assessment

To Pass an inspection it is firstly necessary to carry out a risk assessment of all the relevant areas of the ship. It is then necessary to prepare a control scheme which will include monitoring procedures and control measures. This scheme will then need to be reviewed on a regular basis to make sure that the control measures that are being applied are being effective. The WHO reccommends that the issues listed on this site by area on the vessel should be considered when carrying out a risk assessment for Ship Sanitation. The ship owner or management company is capable of implementing this through their own management system, however, we offer products which will enable you to comply fully with your own system, alternatively we can offer you a complete management system if preferred. Call us for more information on 01684 290077 or fill in our enquiry questionnaire below

What we do

SHIPSAN® assists ship owners and managers with easy compliance of Ship Sanitation Certificate (SSC) requirements, keeping up with current legislation, records implementation and products

The Ship Sanitation Certificate Process

Under the International Health Regulations (IHR) (2005) Ship Sanitation Certificates have been introduced. It is recommended that these certificates comply with the IHR model Ship Sanitation Certificates as described in Annex 3 of IHR (2005).

If these model certificates are not used it is possible that competent inspecting authorities may view a certificate as invalid when presented to them.
SSCs are designed to IDENTIFY, ASSESS and RECORD any public health risks, and the consequent CONTROL MEASURES that should be taken, while the ships are in port.

State Parties are responsible for ensuring that ship operators permanently keep their vessels free from infection or contamination.

Control Measures

Control measures are required if evidence of infection or contamination is found. These measures must be agreed with and supervised by the competent authority (usually the Port Authority). The measures can be carried out by the vessel directly or by a 3rd party or by the competent authority.

If clinical signs of illness or disease and factual evidence of public health risk are found on board the competent authority shall consider the ship as affected and may disinfect, decontaminate, disinsect or de-rat the vessel or cause these measures to be carried out under its supervision; and decide the technique to be employed to secure an adequate control of the public health risk involved.

If the competent authority cannot carry out the control measures it may allow the vessel to depart but it shall inform the competent authority at the next port of entry of the evidence found and the control measures shall be noted in the SSCC.

The ship operator is responsible for keeping the vessel free from sources of infection or contamination including vectors and reservoirs. The ship operator should be able to apply control measures if evidence of infection or contamination is found.

The ship must provide a valid SSCEC or SSCC and a Maritime Declaration of Health to the competent authority when required.
Ships can expect inspecting officers from the competent authority to inspect areas, systems and services on board.

The inspections will normally be preceded by a request for information from the Master of the vessel.
If a certificate is to be issued the inspection will normally cover all areas of the ship as specified in Annex 3.

If a ship’s risk assessment and risk management systems are unsatisfactory, evidence of implementation is inadequate, or unforeseen potential hazards are identified the inspector should discuss these matters at the conclusion of the visit. Subsequently, a summary of the matters that do not comply will be confirmed in writing by the inspector on the Evidence Report Form (see Annex 7).

This will include advice given and an expected timeframe for any corrective action.

Documents for inspection

The general documents that could be requested according to the Convention on Facilitation of International Maritime Traffic as amended 2006 are:

1. The Maritime Declaration of Health,
2. Ship Sanitation Certificate,
3. International Certificate of Vaccination or prophylaxis,
4.Cargo Declaration
5. Ship’s stores declaration,
6. Dangerous Goods Manifest.

In addition the following documents may be requested to assess public health risk:

* Management Plans covering for example, water bunkering, food safety, pest control, sewage or waste.
Annex 6 suggests a Model list of documents for ship inspection.

The aim of Shipsan is to achieve all the objectives of the inspection taking into account the size and type of the ship.

Super-Chlorination Procedure for merchant ships 2017

Potable Water Super-Chlorination Procedure for merchant ships using Shipsan® or Sodium Hypochlorite

To be carried out at 12 monthly intervals or more frequently as required- super chlorination of potable water storage tanks and pipework (including hydrophore tank).
Whenever the potable water tanks and systems or any of their parts have been placed in service, repaired or replaced or have been contaminated, they must be cleaned and disinfected before returning to operation.
Cold Potable water storage tanks should be opened, emptied, ventilated and inspected for condition and cleanliness. The tanks should then be recoated if necessary and cleaned/disinfected. The cleaning process will involve adding SHIPSAN or an equivalent disinfectant SUCH as Sodium Hypochlorite to 50ppm and allowed to stand for a minimum of 1 hour. (at least 2 hours at 20ppm) The test should be carried out using the TEKTRAK free-chlorine High Range test procedure.
Shipsan® can be added at dilution of 1.25 litres/100litres of water to give a solution of 50ppm. Or, Sodium Hypochlorite can be added at a rate of (Typical example): To achieve 50ppm Chlorination – use 0.333ltrs of sodium hypochlorite per tonne. Please note that Sodium Hypochlorite can vary in strength dependent on the date of manufacture between 3 and 15 ppm. It has a fast depletion rate. Shipsan depletes very little in an unopened can.
Test frequently during the process (every 15 minutes), increase the amount of sodium hypochlorite as required to maintain at 50 ppm.
The tank should then be emptied and recharged with clean freshwater chlorinated to a minimum concentration of 0.2ppm free chlorine at the tap. This should be tested immediately and again after one day. A full water test should then be carried out. The procedure should be repeated if the PHA or independent lab report is not SATISFACTORY.
In addition all the potable water pipework system and (calorifiers) from machinery space to furthest outlets should be charged with Shipsan or Sodium Hypochlorite to 50ppm free chlorine for a period of 12 hours (using TEKTRAK free-chlorine HR test kit and then flushed out and refilled to a residual free chlorine level of 0.2ppm (using TEKTRAK standard chlorine test).

The procedure should not be carried out by untrained personnel. The procedure should be closely supervised. Crew should be warned that the water is heavily chlorinated in case of drinking and fumes. If the tanks contain excessive debris or scale then this concentration of debris should be pre-super-chlorinated prior to a second super-chlorination. Persons inspecting or working in freshwater tanks must wear clean protective clothing and footwear which has not been used for any other work area and they should not be suffering from any skin infection or communicable disease. Ensure that no Aerosol is produced at any stage of the cleaning or super-chlorination process..

Spray Super-Chlorination
Super-Chlorination cannot be carried out using Sodium Hypochlorite. However, it CAN be done using Shipsan® Please request a separate data sheet for this procedure. Spray method saves time, money and water. For more info call 01684 290077